Village of Lombard Legistar System

Thursday, October 21, 1999

7:30 PM

Village of Lombard

Village Hall

255 East Wilson Ave.

Lombard, IL 60148

villageoflombard.org

Board Room - Village Hall

Village Board of Trustees

Meeting Minutes

Village Board of Trustees

Meeting Minutes

October 21, 1999

REGULAR MEETING - OCTOBER 21, 1999 - 7:30 P.M.

Village President Willliam J. Mueller, Village Clerk Lorraine G. Gerhardt, Trustee

Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. Schaffer, Trustee

Steven Sebby and Trustee Kenneth M. Florey

Present:

Trustee Paul Kufrin Jr.

Absent:

BOARD ROOM

Broadcast on Cable TV Channel 6

Call to Order and Pledge of Allegiance

The Regular Meeting of the President and Board of Trustees of the Village of Lombard

held on Thursday, October 21, 1999 in the Board Room of the Village Hall was called to

order by President William J. Mueller at 7:30 p.m.

Jimmy Griffin of the Ray Graham Shared Living Center led the Pledge of Allegiance.

Roll Call

Upon Roll Call by Village Clerk Lorraine G. Gerhardt, the following were:

Present: President Mueller, Trustees Borgatell, Tross, Schaffer, Sebby and Florey

Absent: Trustee Kufrin

Quorum Present

Appointed Officials Present:

Village Manager William T. Lichter

Assistant Village Manager Anne Marie Gaura

Administrative Assistant Ellen Balsamo

Village Attorney Thomas P. Bayer

Village Attorney Janet Petsche

Fire Chief Ed Seagraves

Chief of Police Leon Kutzke

Finance Director Leonard J. Flood

MIS Manager Larry McGhinnis

Director of Community Development David Hulseberg

Village Engineer David Dratnol

Deputy Clerk Barbara Johnson

III

Public Hearings

990553

President Mueller introduced Attorney Thomas Bayer who reviewed the purpose of the

Public Hearing in regard to the requested annexation agreement amendment for the

property at 665 W. North Avenue.He invited the public having any questions or

comments to come forward. There being none the Public Hearing was adjourned at

7:35 p.m.

Public Participation

990570

Chief Kutzke introduced Probationary Patrol Officer Michael Harris . Clerk Gerhardt

performed a swearing in ceremony for Officer Harris.

990550

Clerk Gerhardt read a Proclamation for Voice of Democracy Week (October 31 -

November 6).

President Mueller congratulated the VFW on their 100th anniversary and presented the

proclamation to Claude Collins of the VFW and Joan Sykes of the Ladies' Auxiliary.

Ms. Sykes highlighted programs at the Glenn Westlake Middle School which will be a

contest of the best essays and the contests at Montini High School and Glenbard East

which will be for the best audio cassettes. There will be a dinner and National

competition. Mr. Collins encouraged kids to enter and win scholarships.

President Mueller surprised Manager William Lichter with the presentation of an

International City Managers Association Service Award for 25 years of public service in

local government. Mr. Lichter accepted the award along with his wife Jane and sons

Brian and Andrew.

Penny Arnold 527 E. Washington expressed frustration at the condition left at the

DuPage Theater by the Big Idea Organization. She requested Big Idea to ensure that

the Theater will be refurbished.

Leslie Bolure 1011 S. Finley questioned the demise of the DuPage Theater and asked

the Village to save our Theater.

Doug Christensen 301 W. Goeble made observations about the troubling idea of

referring to the Theater as a "2 1/2 acre parcel in the Downtown area" and quoted the

original Big Idea agreement and promises including asking for assistance and

partnership with the Village and the Millenium Group in the restoration. He said that the

Millenium Group has hired an attorney to obtain a legal opinion of what the Village

should do about the Theater. He asked that the Village use the contract to accomplish

the restoration of the Theater.

John J.Egan 342 S. Elizabeth, spoke as President of the Lombard Historical Society.

He read a resolution supported unanimously by their membership, urging continued

dialog in developing plans to continue renovation of the DuPage Theater. He offered

the Society's support within the limited means they have available. He thanked all the

Village Officials for their hard work in this endeavor as well as all of the efforts to

preserve other Historical Sites.

Pete Kramer 272 E. Taylor, reiterated the comments made by previous speakers and

stressed that the Theater property is an important part of the Village. He showed a front

page article about the Palace Theater which has been restored in Chicago and

mentioned many others which have been restored, some of which were designed by the

same architects as designed the DuPage Theater. He said that Lombard can't afford to

loose this building. He feels that everything possible must be done to accomplish this

Historical Restoration challenge.

President Mueller commented that legal action would not be in the best interests of the

Village as long as discussions are on going. He assured everyone that communications

are still taking place.

Trustee Tross complimented the President on the way he is communicating information

to the community and assuring them that we are continuing discussions with Big Idea.

Approval of Minutes

It was moved by Trustee Schaffer, seconded by Trustee Florey, that the minutes

of the Regular Meeting of October 7, 1999 be approved. The motion carried by

the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby and Trustee Kenneth M. Florey

5 -

Absent:

Trustee Paul Kufrin Jr.

1 -

Committee Reports

Economic/Community Development Committee - Trustee Paul Kufrin,

Jr., Chairperson

No Report

Environmental Concerns Committee - Trustee Kenneth M. Florey,

Chairperson

Trustee Florey reported that the next meeting would be on October 27, 1999.

Finance Committee - Trustee David N. Schaffer, Chairperson

Trustee Schaffer stated that there had been no meeting of the Committee since his last

report at the last Board meeting.

DuPage County Community Development Commission - Trustee

David N. Schaffer, Lombard Representative

No Report

Legislative Review Committee - Trustee Ralph F. Borgatell,

Chairperson

Trustee Borgatell announced that the next meeting will be held on November 1, 1999

Public Works Committee - Trustee Steven D. Sebby, Chairperson

Trustee Sebby reported that on October 12 the Committee met and a resident from 106

W. Crystal came to speak about flooding in his area. They looked at infrastructure maps

and staff is exploring some solutions. Several Change Orders were also approved on

October 12. Trustee Sebby announced that there are vacancies on the Public Works

Committee. President Mueller said that to initiate consideration as a Committee

member residents should fill out an application.

Transportation & Safety Committee - Trustee Richard J. Tross,

Chairperson

Trustee Tross said that the Committee will meet on November 1st and will be reviewing

the Manor Hill and Westlake revised traffic pattern. He mentioned that they have been

studying Bus drop off areas at Pleasant Lane School and pedestrian crossing lights

along Finley Road. They will look at Elizabeth and Greenfield as well as possibly North

Avenue.

President Mueller asked that Trustee Tross take the matter of stop signs in Cambria to

the Committee because a child recently was hit by a car. He said that staff is already

looking into the matter but the Committee should consider the situation and in the interim

perhaps install temporary signage.

Community Promotion & Tourism Committee - Trustee Richard J.

Tross, Chairperson

Trustee Tross reported that there had been no meeting as the last one had been

cancelled. The Committee should be meeting November 23rd and they will discuss the

cooperative advertising policy for the Taste of Lombard and Lilac Time. Initiatives will

be discussed for the Lombard Boys League who may be hosting a regional competition,

for the Falcons and State Special Olympic Championships.

He added that the Lilac Parade Committee has been told that their Grant Application

was recently approved by the Board and they have been given the message that the

Village Board prefers to ride in the Lilac Parade in cars rather than in floats.

DuPage Convention & Visitors' Bureau - Trustee Richard J. Tross,

Lombard Representative

Trustee Tross announced that the Bureau met this morning. He said that DuPage

County is number two in Illinois in conventions and tourism. Lombard's average daily

occupancy rate of 85% is higher than the Illinois average. The Annual Budget was also

approved. He suggested that the Village may have to raise their contribution amount to

the Bureau. There is a lobbying effort regarding Hotel Motel Taxes urging that

municipalities be allowed to use the tax on capital improvements or for any purpose.

He circulated a brochure for a promotional shopping tours at Oak Brook which Lombard

will look into.

Village Clerk/President of Board of Local Improvements - Lorraine G.

Gerhardt

Clerk Gerhardt reported on the special called meeting held on Wednesday. The Board

of Local Improvements approved final balancing change order payouts of $573.05 for

Special Assessments 208 and 209, a payout of $943.05 for Special Assessment 213

and $860.70 for Special Assessment 215. Items I and K on the Consent Agenda were

recommended by BOLI. These are final balancing change orders with decreases. The

Board will meet again in November on the third Wednesday instead of the fourth due to

Thanksgiving.

VII

Village Manager/Village Board Comments

Mr. Lichter thanked the Park District for their sponsorship of the successful Character

Counts Pancake Breakfast and mentioned that the proceeds go to Love Letters. The

final event of Character Counts week will be on Saturday at 9 a.m. at the Peck house.

Winners will be announced for the "Someone you should know and the Youth Character

Awards". Participants will bring items to make a time capsule which will be on display in

the library and opened in fifty years.

President Mueller announced that November 3rd the Glenbard Wastewater Executive

Oversight Committee will meet to discuss the issue of Bemis Road. He encouraged

any interested residents, especially in District 3, an area likely to be impacted, to come

to the meeting at 7:30 p.m. at the Lombard Village Hall.

Village Clerk Gerhardt announced that Lombard would be hosting a public forum for

Attorney General Jim Ryan's Office regarding the Freedom of Information Act on

November 16 here at Village Hall. The time of the meeting is to be announced.

Borgatell said it was an excellent Strategic Planning Session this week.

Trustee Tross urged Lombardians to support Glenbard East sports.

VIII

Consent Agenda

It was moved by Trustee Sebby, seconded by Trustee Borgatell, to pass the

Consent Agenda, to suspend the rules, waive first reading and pass on second

reading, waive competitive bidding and award contracts approve and adopt

resolutions as needed for the following items and as read by the Clerk on the

Consent Agenda. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby and Trustee Kenneth M. Florey

5 -

Absent:

Trustee Paul Kufrin Jr.

1 -

990562

This Matter was approved on the Consent Agenda.

990563

This Matter was approved on the Consent Agenda.

*C. PC 99-34: 665 W. North Avenue (Heron Point) (Moved to IX-A)

990558

AN ORDINANCE AMENDING

TITLE 15, CHAPTER 151 OF

THE LOMBARD VILLAGE CODE IN REGARD TO STORMWATER DETENTION VARIATIONS

This Matter was passed on first reading on the Consent Agenda.

Enactment No: Ordinance 4736 Storm

990533

This Matter was passed on first reading on the Consent Agenda.

Enactment No: Ordinance 4735 Pacif

990548

This Matter was passed on first reading on the Consent Agenda.

Enactment No: Ordinance 4738 Sushi

990559

This Matter was passed on first reading on the Consent Agenda.

Enactment No: Ordinance 4737 Redev

990538

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 40-00 Cha

990539

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 41-00 Spe

990540

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 42-00 Ash

990542

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 43-00 Spe

990555

A RESOLUTION AUTHORIZING SIGNATURE

OF PRESIDENT AND CLERK ON AN AMENDED AND RESTATED FINAL PLAT OF RESUBDIVISION

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 44-00 Res

990447

AN ORDINANCE APPROVING A VARIATION

OF THE LOMBARD SIGN ORDINANCE

TITLE 15, CHAPTER 153 OF THE CODE OF LOMBARD, ILLINOIS

(ZBA 99-24: 832 E. Roosevelt Road (Midas))

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4727 832 E

990451

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4728 No Pa

990453

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4728 "No P

990456

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4728 No Pa

990485

AN ORDINANCE GRANTING CONDITIONAL USE APPROVAL

TO AUTHORIZE NON-COMPLIANCE WITH THE

REGULATIONS FOR ANTENNAS, TOWERS, DISHES,

AND PERSONAL WIRELESS SERVICE FACILITIES

(PC 99-34: 665 West North Avenue; Heron Point) (See also Ordinance Nos.

______________________________________)

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4729 & 47

990486

AN ORDINANCE APPROVING A MAP AMENDMENT (REZONING)

TO THE LOMBARD ZONING ORDINANCE

TITLE 15, CHAPTER 155 OF THE CODE OF LOMBARD, ILLINOIS

(PC 99-35; 2-24 Kenilworth Court)

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4731 2-24

990564

This Matter was approved on the Consent Agenda.

Enactment No: Highland/Yorktown Tr

990560

This Matter was approved on the Consent Agenda.

Enactment No: AS/400 Migration to

990561

This Matter was approved on the Consent Agenda.

Enactment No: New World Systems Co

990566

This Matter was approved on the Consent Agenda.

Enactment No: Quarterly Budget Rep

990572

This Matter was approved on the Consent Agenda.

Enactment No: Appointment - Board

990573

This Matter was approved on the Consent Agenda.

Enactment No: Re-appointments - Lo

990578

This Matter was approved on the Consent Agenda.

Enactment No: 26-28 W. St. Charles

Clerk Gerhardt performed a swearing in ceremony for Frank Mackett as Commissioner

on the Board of Fire and Police Commissioners.

Trustee Tross asked if the payables will be sent out each week before they are paid

when processing is done weekly. Finance Director Flood answered that they can be

provided to the Board before the checks are mailed.

Agenda Items for Separate Action

990554

AN ORDINANCE AUTHORIZING THE EXECUTION

OF AN AMENDMENT TO AN ANNEXATION AGREEMENT

(PC 99-34: 665 West North Avenue; Heron Point) (See also Ordinance Nos.

______________________________________)

It was moved by Trustee Borgatell, seconded by Trustee Schaffer, that this matter

be waived of first reading and passed on second reading under suspension of the

rules. The motion carried by the following vote:

Aye:

Village President Willliam J. Mueller, Trustee Ralph Borgatell, Trustee

Richard J. Tross, Trustee David N. Schaffer, Trustee Steven Sebby and

Trustee Kenneth M. Florey

6 -

Absent:

Trustee Paul Kufrin Jr.

1 -

Enactment No: Ordinance 4732 665 W

Agenda Items for Discussion

990556

President Mueller left the meeting at 8:38 p.m. to attend the Historical Commission

Meeting being conducted in the Community Room. In the President's absence, Senior

Trustee Richard J. Tross acted as President Pro Tem.

Manager Lichter introduced Village Engineer David Dratnol to present the current plans

of the State of Illinois for the improvement of North Avenue from Illinois Route 53 to Villa

Avenue in Villa Park. He gave out detailed plans of North Avenue from Route 53 to the

eastern Village Limits. The handout included further detailing of the project. The

contract letting is planned for June, 2001 with construction within three months and

completion within 18 months.

Dratnol requested input from the Village Board as to the Joyce Street entrance to the

Joyce Street shopping Strip He commented on transitional lighting which will be the

Village's responsibility. He mentioned sidewalks which would also be maintained by the

Village. Landscaping was discussed briefly.

Trustee Tross reported that at the Board's Strategic Planning Session decisions were

made about the North Avenue Project. The descisions included that the streets and

lighting on the frontage road would be the Village standard now being used in other

areas and that there would be sidewalks both north and south of North Avenue along

the frontage road. These would all be at Village cost.

The subject of the Joyce Avenue problem was discussed. A frontage road south of

Casey's Restaurant was discussed as well as landscaping on the north side of the

frontage road on the south side of North Avenue.

David Dratnol indicated that IDOT will very likely use sound barriers along the frontage

road.

The Board thanked Mr. Dratnol for a very good presentation.

Chief Seagraves announced that there will be a Town Meeting on October 28 at 7:30

p.m. to discuss Y2K concerns and issues. The first part of the meeting will be in the

Board Room so that it can be televised and they will have the ability to answer call ins.

After the presentation portion there will be workshops held in the Community Room.

He also said that Glenbard East and the Fire Department will work together again this

year on the Trick Or Treat Event to benefit the York Center Food Pantry.

Executive Session

It was moved by Trustee Borgatell, seconded by Trustee Florey, that the regular

meeting of the President and Board of Trustees of October 21, 1999 recess to

Executive Session at 9:14 p.m.to discuss:

A. Probable of Imminent Litigation

B. Information regarding the Employment of an Employee of the Village

C. Pending Litigation

D. Acquisition of Real Property. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby and Trustee Kenneth M. Florey

5 -

Absent:

Trustee Paul Kufrin Jr.

1 -

Reconvene

The recessed regular meeting of the President and Board of Trustees of the Village of

Lombard held on Thursday, October 21, 1999 in the Board Room of Village Hall was

called to order by President William J. Mueller at 11:15 p.m.

Upon Roll Call by Village Clerk Lorraine G. Gerhardt, the following were:

Present: President Mueller, Trustees Borgatell, Tross, Schaffer, Sebby and Florey.

Absent: Trustee Kufrin

Quorum Present

XII

Adjournment

It was moved by Trustee Sebby, seconded by Trustee Borgatell, that the Regular

Meeting of the President and Board of Trustees of October 21, 1999 be adjourned

at 11:16 p.m. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby and Trustee Kenneth M. Florey

5 -

Absent:

Trustee Paul Kufrin Jr.

1 -